ESA ELECTIONS 2017-2018: Call for Executives

If you’re looking for a fun opportunity to get involved that looks great on a resume, then have we ever got an offer for you! We are officially seeking executives for next year’s ESA. This is a great way to develop new skills, meet new people, and have an influence on campus.

The executive team collaborates to plan everything from ice cream cake socials to The Colloquium, supports initiatives like The Garden Statuary, and connects with students, other clubs, and the department. New ideas are more than welcome, and this is a platform that can help you realize them.

What positions are available? We currently elect the following: President, Vice-President, Secretary, Treasurer, Social Coordinator, AUS Representative, Blog Administrator, and Website Administrator. Any UBC English student can run for any position.

When will elections be held? Elections will take place at our General Meeting on Wednesday, March 15th from 5-7pm in Buchanan Tower 599. It’ll be informal, but we will ask to you to (briefly) say a few words. If you can’t make it to the General Meeting, you can still run. We’ll share your information with the attendees and will let you know the results of the vote.

How do I nominate myself? Please send us an email by Tuesday, March 14th at midnight. Let us know which position you are running for, as well as a little bit more about yourself (e.g. Why are you interested in the ESA? Do you have any relevant skills? What year are you in? What are your research interests? Can you think of any amazing cake puns?)

What does each of these positions involve? Great question! Here are the job descriptions:


  • Call a General Meeting
  • Act as liaison to the Student Administrative Commission
  • Act as one of the two Booking Representatives of the club
  • Oversee club operations
  • Monitor the club email account
  • Act as the first point of contact between the ESA and outside parties
  • Co-write grant applications with the Treasurer
  • Consult and update the constitution on an annual basis
  • Secure liquor licensing for events


  • Act as liaison to Finance Commission
  • Act as one of the two Bookings Representatives of the club
  • Act as the sole signing officer of the Club
  • Prepare and update an annual club budget
  • Maintain a record of all club expenditures
  • Co-write grant applications with the President
  • Maintain a record of all memberships purchased and membership fees collected


  • Assist the President in overseeing regular club operations and events
  • Maintain club social media platforms and event pages


  • Record and archive weekly club meeting minutes
  • Communicate with the club membership via bi-monthly newsletter regarding events as well as club or departmental notices

Social Events Coordinator

  • Propose and plan club events and programming
  • Consult with the Treasurer regarding event budgets
  • Uses OrgSync or the club email account to communicate with other clubs or outside parties for the purposes of event planning

AUS Representative

  • Attend bimonthly AUS Council meetings and report back to the executive team with meeting minutes

Website Administrator

  • Maintains, updates and archives club website content
  • Creates promotional materials and images for the club

Blog Administrator

  • Recruits and oversees blog contributors
  • Supervises and edits blog content with regard to Blogging Standards
  • Creates a blog schedule for blog contributors and oversees blog operations


What does the ESA do anyways? We are a departmental club supported by the Arts Undergraduate Society (AUS) and Alma Mater Society (AMS). We provide specialized programming designed to engage English literature and language students at UBC. We host a variety of events, including: ice cream cake socials, trivia nights, Halloween parties, movie nights, board game parties, Letter Writing Club, and The Colloquium. We also support The Garden Statuary and collaborate with other on-campus groups. Don’t like what we’re currently doing? Become an executive and change it!

Do I need any particular skills? Not really. Other than a willingness to work with a team, we love having a wide variety of people collaborating on our projects. Having said that, if you have experience with event management, marketing, social media, graphic design, or are a WordPress wizard, do let us know.

This sounds like a lot of work. Is it a lot of work? That all depends! It is up to each year’s executives to decide how many events to organize and what initiatives to take part in. The main commitment is an hourly once-a-week executive meeting, during which you will plan said events and initiatives. Otherwise, you will be expected to attend some ESA events and contribute to their organization. Different positions have different time commitments as well. For example, the Treasurer is the only person qualified for financial matters, and the Secretary has some administrative duties. As such, those positions require a few extra hours a month. The most time-consuming position is likely President because you’ll be overseeing everything, but these positions are flexible and can catered to your schedule as need be.

I don’t want to run for an executive position this year, but are there other ways I can be involved? We love connecting with new people who want to collaborate, so yes! Bloggers and graphic designers are always welcome. If you’re involved with another initiative and want to collaborate, you’re always free to reach out from that perspective. Alternatively, if you have a specific idea in mind, don’t hesitate to contact us.

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