ESA Call for Executives 2016-2017
If you’re looking for an opportunity to get involved that both looks great on a resume and is a lot of fun, then you’re in luck! We are officially looking for executives for next year’s ESA. This is a great way to develop new skills and actually have an influence on campus. As an executive you will collaborate with the team to organize events ranging from ice cream cake socials to The Colloquium, and also support initiatives like The Garden Statuary.
Of course, if you have new ideas, they are more than welcome and this is a platform that can help you realize them. Read on for more information!
What positions are available? You can run for any ESA executive position. We currently elect the following: President, Vice-President, Secretary, Treasurer, Social Coordinator, AUS Representative, Blog Administrator, and Website Administrator. Here are their position descriptions:
- Act as liaison to the Student Administrative Commission
- Call a General Meeting
- Act as one of the two Booking Representatives of the club
- Oversee club operations
- Monitor the club email account
- Act as the first point of contact between the ESA and outside parties
- Co-write grant applications with the Treasurer
- Consult and update the constitution on an annual basis
- Secure liquor licensing for events that involve alcohol
- Act as liaison to Finance Commission
- Act as one of the two Bookings Representatives of the club
- Act as the sole signing officer of the Club
- Prepare and update an annual club budget
- Maintain a record of all club expenditures
- Co-write grant applications with the President
- Maintain a record of all memberships purchased and membership fees collected
- Assist the President in overseeing regular club operations and events
- Maintain club social media platforms and event pages
- Record weekly club meeting minutes and posts them to the club’s document sharing platform within a week each meeting
- Communicate with the club membership via newsletter regarding events as well as club or departmental notices
Social Events Coordinator
- Propose and plans club programming such as events
- Consult with the Treasurer regarding event budgets
- Uses OrgSync or the club email account to communicate with other clubs or outside parties for the purposes of event planning
- Attend bimonthly AUS Council meetings on the behalf of the club and report back to the executive team with meeting minutes
- Maintains the club website
- Creates promotional materials and images for the club
- Recruits blog contributors
- Supervises and edits blog content
- Creates a blog schedule for blog contributors and oversees blog operations
Who can run? Any UBC English student can run for any position.
When will elections be held? Elections will take place at our General Meeting on Wednesday, March 16th from 4-6pm in Buchanan Tower 599. It’ll be fairly informal, but we will ask to you to (briefly) say a few words. If you can’t make it to the General Meeting, you can still run. We’ll share your information with the attendees and will let you know the results of the vote.
When is the deadline? Please send us an email that tells us a bit about yourself and which position you are interested in by Tuesday, March 15th at midnight.
How do I nominate myself? Email us to let us know what position you’ll be running for and to tell us more about yourself (e.g. Why are you interested in the ESA? Do you have any particularly pertinent skills? What year are you in? What is your favourite book/author? Do you know any really great cake puns?)
What are all the different positions? Technically, the Treasurer is responsible for financial matters, the Secretary takes meeting notes and sends newsletters, the Social Coordinator spearheads event planning, the Vice President provides general and social media assistance, and the President oversees and manages everything. This year, we are also adding a few new positions: the Blog Administrator will oversee blog updates and recruiting, the Web Administrator will update and maintain this very website, and the AUS Rep will represent the ESA at AUS council meetings. In reality, though, no one is limited to their “official” duties; instead, we collaborate as a group and everyone does what they can. The one exception to this is the Treasurer, who really does have to manage the ESA’s finances. Generally though, this is a team effort and there will be plenty of opportunities for you to take on various responsibilities.
Do I need any particular skills? Not really. Other than a willingness to work with a team, we love having a wide variety of people collaborating on our projects. Having said that, if you have experience with event management, marketing, social media, graphic design, or are a WordPress wizard, do let us know.
What does the ESA do anyways? We are a departmental club supported by the Arts Undergraduate Society (AUS) and Alma Mater Society (AMS). We provide specialized programming designed to engage English literature and language students at UBC. We host a variety of events, including: ice cream cake socials, trivia nights, Halloween parties, movie nights, Letter Writing Club, and The Colloquium. We also support The Garden Statuary and collaborate with other on-campus groups. Don’t like what we’re currently doing? Become an executive and change it!
Being an executive sounds like a lot of work. Is it a lot of work? That all depends! It is up to each year’s executives to decide how many events to organize and what other initiatives to take part in. The main commitment is to an hourly once-a-week executive meeting, during which you will plan said events and initiatives. Otherwise, you will be expected to attend some ESA events and contribute to their organization. Different positions have different time commitments as well. For example, the Treasurer is the only person qualified for financial matters and the Secretary has some administrative duties. As such, those positions require a few extra hours a month. The most time consuming position is likely President because you’ll be overseeing everything, but these positions are flexible and can catered to your schedule as need be.
I don’t want to run for an executive position this year, but are there other ways I can be involved? We always love connecting with new people who want to collaborate in some way, shape, or form, so yes! In the past we have had the non-executive roles of blogger and graphic designer, so if you’re interested in either that may be an option. If you’re involved with another initiative and want to collaborate, you’re always free to reach out from that perspective. Alternatively, if you have a specific idea in mind then don’t hesitate to contact us.